Access in Radio (AIR) Board

• April 17, 2025, 5:30-6:30 p.m.:
  • Financial update since last meeting
  • Summary of the semester’s activities
  • Student hiring updates
  • UMC move updates
  • Overall station summer plans
  • Miscellaneous business/public comment

KVCU Radio 1190 Access In Radio (AIR) Board Bylaws
December 2024 

Preamble

KVCU Radio 1190’s Access In Radio (AIR) Board exists in order to ensure the continued success and sustainability of KVCU Radio 1190 as the University of Colorado Boulder’s University-owned, student-operated radio station. These bylaws constitute the Board’s legislative directive and supersede the Board’s foundational documents and any other previous legislative documents related to the Board. In all cases, these bylaws are subject to and defer to both the University of Colorado Student Government Legislative Council (who are empowered to make amendments given two-thirds approval) and the University of Colorado Student Government Constitution in its entirety, including the requirement that AIR Board must be operational at all times in order to set and administer student fee policy within priorities established by the Legislative Council (Article IX, CUSG Constitution).

Article I. Mission

As the University of Colorado Boulder’s student-operated radio station since 1981, KVCU Radio 1190 enhances the student experience by providing a diverse, welcoming community setting for creativity and career preparation through audio-focused multimedia. We offer our students a forum in which to develop resume-ready, award-winning skills not only in broadcasting and journalism, but also in business, technology, music, marketing, and more. In addition, we serve the broader Front Range and global community by providing creative, thoughtful, and innovative news, music, and public affairs content.

Article II. Names and Definitions

1. The name of this organization shall be the KVCU Radio 1190 Access In Radio (AIR) Board, and shall hereafter be referred to as “AIR Board” and/or “the Board.”
   
2. Paid employees of the University of Colorado in service of the mission of KVCU Radio 1190, but operating independently of CUSG, are as follows and shall hereafter be referred to collectively as “non-student staff”:
   1. Faculty Director
   2. General Manager
   3. Chief Engineer
      
3. KVCU Radio 1190 shall hereafter be referred to as “Radio 1190”. Its two primary funding sources may be addressed in this document as follows:
   1. The University of Colorado Student Government shall hereafter be referred to as “CUSG”.
   2. The University of Colorado Boulder College of Media, Communication and Information shall hereafter be referred to as “CMCI”.

Article III. Jurisdiction 

The Board’s jurisdiction extends to the following areas:

1. As representatives of the Radio 1190 community at large, recommend and approve policies, strategies, and activities that further the continued success and stability of Radio 1190’s stated mission.

2. Facilitate presentation and/or voting on issues or concerns relevant to the Radio 1190 community at large, including but not limited to student and community volunteers, student staff, non-student staff, and listeners.

3. Review and approve the Radio 1190 annual budget and/or special finance requests before they are submitted to the CUSG Finance Board.

4. In collaboration with non-student staff, submit budget(s) and/or special finance requests to CUSG Finance Board.

5. Review and approve hiring and/or termination of all paid student staff and, when appropriate, non-student staff.

6. Review the implementation of policies by Radio 1190 student employees and/or non-student staff regarding effectiveness and adherence to Radio 1190’s stated mission.

7. Set procedures to govern its own deliberations and actions, consistent with these Bylaws.

Article IV. Membership 

The Board shall consist of at minimum five and at maximum nine Voting Members and a variable number of non-voting members. The Officers of the Board shall be the Chair and Vice Chair. In all Board votes, if a two-thirds approval is not explicitly specified, assume a majority vote (50% + 1) is required for passage. 

1. AIR Board Chair
   1. At the final Regular Meeting of the spring semester, the Voting Members present shall elect the Chair from among Voting Members. The Chair shall not be a member of CUSG Executive Staff or Legislative Council. Additionally, the Chair may not be a Radio 1190 employee, unless provided an exception by the CUSG Legislative Council specifically in order to keep the Board from failing to have a Chair due to lack of interest, short-notice resignation of an existing Chair, or size of Board as a whole.
   2. The Chair must have at least one semester of voting Board membership prior to election, unless provided an exception by the CUSG Legislative Council under the same conditions as indicated in IV.1(a) above.
   3. The term of the Chair shall begin at the end of the spring semester during which they were elected, and shall finish at the end of the following spring semester. In the event that a Vice Chair assumes the role of Chair, they will serve the remainder of their predecessor’s term. They may be re-elected for up to a total of two full consecutive terms.
   4. The Chair shall prepare and post on the Radio 1190 website agendas for all Board meetings, including obtaining documents/artifacts from others as needed to review. 
   5. The Chair shall handle all routine correspondence related to AIR Board. 
   6. The Chair shall manage the AIR Board email list and keep the Board informed of pertinent information between meetings. 
   7. The Chair shall ensure that all requests addressed to the Board receive timely consideration.
   8. The Chair shall meet monthly with the General Manager and other student/non-student staff as appropriate to check in on budget and overall operations, and use these updates to schedule any special meetings as necessary. 
   9. Along with non-student staff, the Chair shall write, update, and present all budget updates, special requests, and/or SOR requests to CUSG Finance Board following AIR Board approval. 
   10. When ending their term, the Chair shall instruct their successor on all matters pertaining to the office, including those detailed in IV.1.

2. AIR Board Vice Chair
   1. At the final Regular Meeting of the spring semester, the Voting Members present shall elect the Chair from among Voting Members. The Vice Chair shall not be a member of CUSG Executive Staff or Legislative Council. Additionally, the Vice Chair may not be a Radio 1190 employee, unless provided an exception by the CUSG Legislative Council specifically in order to keep the Board from failing to have a Vice Chair due to lack of interest, short-notice resignation of an existing Chair or Vice Chair, or size of Board as a whole.
   2. The regular term of the Vice Chair shall begin at the end of the spring semester during which they were elected, and shall finish at the earlier of the end of the following spring semester or upon election of their successor. In the event that a Vice Chair is elected to fill a vacancy, they will serve the remainder of their predecessor’s term. They may be re-elected for up to a total of two full consecutive terms.
   3. The Vice Chair shall take, and post on the Radio 1190 website, minutes of all Board meetings, and conduct any additional secretarial work for the Board as required or delegated by the Chair. 
   4. The Vice Chair shall act as Chair in the absence of the Chair.
   5. In the event of resignation or termination of the Chair before the end of the Chair’s term, the Vice Chair shall become the Chair for the remainder of that term. At the Board’s next regular meeting, the Voting Members present shall elect a new Vice Chair to serve the remainder of that term. 
   6. When ending their term, the Vice Chair shall instruct their successor on all matters pertaining to the office, including those detailed in IV.2.
      
3. Voting Members
   1. Voting Members shall be recruited by the Board at large on a continuous basis.
   2. All but one General Member shall be elected by the Board and ratified by the CUSG Legislative Council, at which point each attains voting privileges. 
   3. One representative-at-large General Member shall be appointed by the CUSG Legislative Council President. 
   4. There is no term limit for Voting Members; however, continued membership requires approval by the Board’s Voting Members every two years. When considering retaining a member, the Board shall consider that member’s overall participation, the value of their contributions, and consistency of attendance, among any other factors they deem important to sustaining Radio 1190’s stated mission.
   5. Up to two non-student Voting Members may be elected by the Board.The term of a non-student Voting Member shall begin at the next Board meeting after their election, and shall end two years after that meeting. A non-student Voting Member may serve a maximum of two consecutive terms.

4. Non-voting members
   1. The Board may also appoint non-voting members, including students and non-students, as it deems appropriate. These members have full membership on the Board except in the matter of voting, from which they are restricted. There is no limit on the number of non-voting members that may sit on the Board. Non-voting members are welcome in Executive Session at the discretion of the Chair.
   2. The station’s General Manager and Faculty Director shall be ex-officio non-voting members of the Board.
   3. Non-voting members may not introduce motions for vote, but can participate in discussion on all matters during all Regular Meetings or during Executive Sessions in which they have been invited to attend.

5. Requirements for all Board members
   1. Unexcused absence from an excessive number of Board or committee meetings by voting members during a semester (defined as half of all meetings if four or fewer meetings occur per semester, or three meetings if five or more meetings occur per semester) or severe lack of communication, availability, or awareness/understanding of pertinent issues, will result in a review of that member’s status by the Board. Review of non-participatory board members will be done in full session (not including the non-participatory member). A two-thirds vote of Voting Members in attendance shall be required to remove a non-participating member from the Board.
   2. Officers are expected to attend all Board meetings, and will complete or appropriately delegate all work required by their respective role. Officers who do not meet the requirements for their positions, engage in misconduct, and/or neglect their duties may be removed from the Board by a two-thirds vote of the other Voting Members.
   3. Any Board members, whether Officers, General Members, or non-voting members, may be removed by CUSG Legislative Council majority vote per CUSG Constitution procedure.
   4. Resignations become effective upon the Board’s receipt of a formal letter of resignation from the member intending to resign.
   5. All Board members must complete DEI/IDEA training as per CUSG policy within two months of joining the Board. 

Article V. General Conduct and Policies of the Board

1. Board meetings:
   1. The Board shall hold Regular Meetings twice a semester, with meeting dates determined and listed on the Radio 1190 website no later than three weeks after the first day of classes of that semester. 
   2. Each meeting’s agenda must be finalized and posted on the Radio 1190 website no fewer than seven days in advance (48 hours for Special Meetings).
   3. Regular Meetings must contain, at minimum, a report on station activities and high-level budget update since the previous meeting.
   4. Each meeting shall contain an opportunity for public comment of no more than ten minutes.
   5. Board decisions shall only be made at public meetings.
   6. Special Meetings may be called by the Chair or by a majority of Voting Members. The agenda for the Special Meeting shall be included in the call. Announcements of Special Meetings, including the agenda, shall be posted on the Radio 1190 website no fewer than 48 hours in advance of the meeting.
      
2. Confidentiality:
   1. All meetings are open to the public. 
   2. The Board reserves the right to go into Executive Session for the purpose of discussion only; voting, or intent to vote, may not be discussed in executive session.
   3. Breaking into Executive Session, including the duration of said Executive Session, must be noted in meeting minutes.
      
3. Public records:
   1. All Board meetings, with the exception of Executive Session, shall be a matter of public record.
   2. The Board’s Vice Chair shall ensure that minutes of all Board meetings are posted on the Radio 1190 website within one week.
      
4. Quorum shall consist of three voting members. No Board decisions shall be made without quorum.
   
5. Subcommittees:
   1. The Board, as needed, shall establish any task-specific subcommittees by majority vote.
   2. Subcommittees shall meet as needed, and meetings shall be subject to the same requirements as all other Board meetings.
   3. Subcommittees may include any Board members or Officers, including non-voting members, as deemed necessary.
   4. Subcommittees shall be disbanded after the task for which they are formed is complete, after they are deemed by the Board no longer necessary, or they are inactive for more than one semester. Subcommittees shall be disbanded by the Board by majority vote.
      
6. Voting:
   1. All Voting Members present must either vote in all decisions or declare that they abstain. If a member wishes to vote but cannot attend a meeting, they may absentee vote on a motion whose wording has been provided in advance by emailing their vote to both the Chair and Vice Chair no fewer than six hours in advance of the meeting. An absentee vote is excluded if the motion is amended after the absentee vote is submitted.
   2. The Chair (or in their absence, the Vice Chair acting as such) shall only vote in circumstances in which their vote will change the outcome (e.g. in the case of a tie, or in order to achieve or defeat a two-thirds majority vote).
   3. Members shall abstain from votes in which they have the possibility of a personal, academic, or professional conflict of interest, including matters involving other organizations with which they are involved.
      
7. Appeals:
   1. There shall be an appeal process regarding Board events and Board members, whether by students, administration, the public, or other Board members.
   2. Anyone wishing to levy an appeal shall first contact the Chair. 
   3. If the appeal is not resolved, the next step is to contact the CUSG Court.
      
8. Conduct of business:
   1. The current edition of Robert’s Rules of Order Newly Revised shall guide in all cases where they are not in conflict with these Bylaws.
   2. AIR Board, in accordance with University policy, shall conduct its business and make its appointments in compliance with the intent of all University equal opportunity and affirmative action guidelines. 

Article VI. Implementation of Policy

1. AIR Board
   1. The Board is established through the legally constituted authority of CUSG, the University of Colorado, and its Regents.
   2. This Board will initiate and/or approve all policies governing the planning and operation of Radio 1190. 
   3. The Board shall not consider any action contrary to, or which may jeopardize compliance with, any government regulation applicable to Radio 1190 and its related FCC licenses.
   4. This Board will approve all significant expenditures from student fees not listed within the annual approved budget.
   5. The organization and functions of this Board are set forth in these Bylaws.
   6. This Board will continuously and conscientiously seek input from student staff, student volunteers, and community volunteers of Radio 1190, with Voting Members serving as their representatives regarding Radio 1190 policies.
   7. This Board will formulate, consider, adopt new, and/or review existing policies which are necessary to fulfill the stated mission of Radio 1190.
      
2. Non-Student Staff
   1. Radio 1190’s non-student staff are responsible for developing, implementing, maintaining, and evaluating those services, programs, facilities, and activities which are necessary to fulfill Radio 1190’s mission. These include, but are not limited, to:
      • FCC compliance
      • Studio furnishings, equipment, and software
      • Underwriting and other fundraising
      • Special events
      • Partnerships with other University organizations, departments, and colleges, including budgetary alignment with CUSG and CMCI
      • Maintenance, risk management, and sustainability
   2. In coordinating responsibility with the functions of AIR Board, non-student staff shall:
      • Take the necessary administrative action to implement AIR Board policy and decisions
      • Provide pertinent and necessary information on Radio 1190 operations that will allow AIR Board to perform its functions
      • Coordinate Radio 1190 services and activities with the needs of the University community to maximize both the attainment of Radio 1190’s mission as well as the goals and objectives of CUSG and CMCI

Article VII. Amendments

1. Amendments to these Bylaws may be proposed in writing by any Voting Member at any Regular meeting.
2. After being proposed, amendments shall be discussed in open debate at the next Regular Meeting, or at a Special Meeting if included in its call and agenda.
3. A two-thirds vote of all Voting Members shall be required for adoption of any amendment.
4. Once passed, the amendment shall be forwarded to the CUSG Legislative Council for approval. A two-thirds vote of the CUSG Legislative Council is required to adopt an amendment passed by the Board.

Provisos (to be deleted after the initial meeting of the AIR Board under these amended Bylaws):

1. After Legislative Council ratification of these amended Bylaws, the General Manager shall propose and obtain Legislative Council approval for initial Voting Members.

2. At the start of its first meeting, the initial Board shall be the Voting Members approved by Legislative Council, Voting Member appointed by the CUSG Legislative Council President, and the ex officio non-voting Members specified in these Bylaws. 

3. The General Manager shall call the first Special Meeting of this initial Board. The General Manager or their designee shall chair the first part of the meeting.The agenda of this meeting shall be:
   • The Chair shall appoint a temporary secretary to record the minutes of this initial meeting.
   • Attendance and quorum.
   • Election of non-student Voting Members, if any are nominated by the Voting Members, the General Manager, or the Faculty Director. The term of any elected non-student Voting Member shall begin immediately upon election.
   • Election of the Chair, whose term shall begin immediately upon election.
   • Election of the Vice Chair, whose term shall begin immediately upon election.
   • After the elections above, the newly-elected Chair (or, in their absence, the Vice Chair) shall chair the remainder of the initial meeting.
   • Election of non-voting members, if any are nominated by the Voting Members, the General Manager, or the Faculty Director. The term of any elected non-voting members shall begin immediately upon election.
   • Set time and place for Regular Meetings required under these Bylaws during the remainder of the semester.
   • Any other business included in the call of this Special Meeting.
   • Adjourn.

March 20, 2025, 5:30-6:30 p.m. on Zoom

Meeting Attendees: Iris Berkeley, Alan Tett, Alyssa Chavez-Garcia (Lex Chavez), Ben Shatz (Ben Bronte), Eric Scace, Georgia Lujan, John Meylor, Kyle York, Spencer Stepp, Genevieve Waller

5:30: General Introductions

5:37: Overview of Agenda

5:38: Overview of Bylaws

• Mission Statement: we are able to change the mission statement if we ever want to
• Three CU Paid Employees – “non-student staff”
  • Faculty Director
  • General Manager
  • Chief Engineer
• Funding comes from CUSG and CMCI (CMDI in June)
• AIR Board Member Jurisdiction
  • Recommend policies, strategies, and activities
  • Vote on issues and concerns relevant to the Radio 1190 community
  • Review and approve the Radio 1190 annual budget and finance requests
  • Review and approve hiring and termination of student staff
  • Review any policy implementations
  • Set procedures
• Membership
  • 5 – 9 voting members
  • Air Board has a Chair and Vice Chair
• Air Board Chair
  • Can’t be a Radio 1190 employee
  • Term lasts for a year
  • 2 year term limit
  • Post agendas to the website
  • Manages emails
  • Ensures all requests are given time and consideration
  • Meets with the general manager and any other people of their choice
• Vice Chair
  • Can’t be a Radio 1190 employee
  • Term lasts for a year
  • Takes meeting minutes and posts them on the website
  • Instructs Successor
• Voting Members
  • Recruit AIR Board members
  • Every single member is elected by the board except for one appointed by CUSG
  • No term limit
  • 2 non-student voting members may be elected by the board
• Non-Voting Members
  • Have full membership
  • You cannot introduce something to vote on, you must have a voting member introduce it
• Requirements for members
  • General members must attend most meetings
  • Officers must attend all meetings
• Board meetings
  • Regular meeting twice a semester
  • Every agenda must be posted on the website a week in advance
  • A report on station activities and budget updates
  • Public comment is allowed for 10 minutes
  • Special meetings may be called by the chair
• Confidentiality
  • All meetings are public
  • Executive sessions may be called
• Voting
  • You may absentee vote by emailing the chair 48 hours in advance
  • The Chair only votes as a tiebreaker
  • Members should abstain on voting on matters of personal interest
• Implementation of Policy
  • Approves all policies
  • Approves purchases outside of the approved budget
• Amendments
  • Must be proposed in writing
• Provisos
  • The initial board is made up of CUSG approved members and one member appointed by CUSG
  • The General Manager calls the first special meeting
• First Special Meeting
  • Election of non-student voting member
    • Ben will be a student at the law school in the fall
    • Alan Tett and Genevieve Waller are elected non-student voting members
  • Election of Chair
    • Ben Shatz is elected Chair
  • Election of Vice Chair
    • Alyssa Chavez-Garcia is elected Vice Chair

6:02: Ben begins to lead the meeting and turns the meeting over to Eric to overview the

budgets.

6:03: Overview of Budget

• CUSG: $163k
  • Typical uses:
    • Student staff
    • Student functions
    • Student Travel
    • Licenses, dues
    • Promotions
    • Electricity
    • maintenance/parts/rentals
• CMCI: $170k
  • Typical Uses:
    • Non-student staff
    • Non-student staff travel
    • Hardware
    • Maintenance
• Radio 1190 SOR fund: balance of about $70k
  • Carryover funds from past FYs
  • Special requests to CUSG FB for approval
  • New strategic initiatives
  • Any budget shortfall
• CU Foundation: $50k – 150k/yr income
  • Individual donors
  • Stewart Family Foundation grant
    • Typical Uses:
      • New strategic initiatives
      • Equipment > $5k
• Marshall transmitter site: reserve fund balance of about $75k
  • Site lease income: $25k/yr
  • Typical uses
    • 15% to reserve fund: long term maintenance
    • Remainder: IT, public/private internet, related hardware
• Fiscal Years run from July to July
• Re-evaluated every December

6:19: General Overview of the past few months

• Iris is officially CU Staff as of February
• 85 DJs at peak scheduling
• 50 students involved with News Team
• News Team programming every weekday for a half an hour
• Running Podcasts
• CU Denver is running a show every other week
• Many CU affiliated professors and employees are given spots
• Updated student staff descriptions
• Hiring round – applications due April 4th
• Ambient Superbowl, Battle of the Bands live broadcasted
• 92.9 in Denver
• Clothing Swap each semester
• Radio Prom in April
  • Raffle prizes
• Fund Drive April 22nd – 24th
  • CU foundation gave us administrative access for live donation shout outs
• Major HVAC work in the UMC – we will be moved in January
  • Finding a new location
• Beginning to sell Underwriting

6:33: Next Meeting Selected for April 17th @ 5:30

6:35: Adjourn